Executive Assistant to the Board of Directors at Health Connect 24x7
Health Connect 24x7, the first Nigerian 24x7 Population Health Management provider combines next-generation telemedicine, telemonitoring and home health to provide immediate access to highly trained and experienced doctors and wellness experts via voice/ video calls, live chat as well as on-site doctor visits and clinics for healthy, acute and chronic condition management.
We are recruiting to fill the position below:
Job Position: Executive Assistant to the Board of Directors
Job Location: Lagos
Job Summary
- The Executive Assistant to the Board of Directors will provide administrative support to the Board of Directors. Functions as the primary contact person for the Chair and Board of Directors.
- The Executive Assistant is expected to act as the Administrative Secretary to the Board, preparing all Board agendas and materials necessary for in-person Board meetings and Board calls; taking meeting minutes, distributing and publishing them as appropriate, while safeguarding the confidential nature of the discussions and information shared in the meetings; and filing any necessary information with the corresponding corporate entities.
Duties and Responsibilities
- Create meeting(s) timelines, prepare and distribute meeting notification, correspondence, agenda and materials, as well as subsequent updates or changes
- Attend a minimum of 6 required in-person board meetings, Governance Committee Meetings, Chair-track meetings, annual staff meeting and monthly calls,
- Record, create, distribute and file minutes of all meetings that includes a minimum of 6 attendees.
- Maintain a database of board minutes, books and archive materials
- Establish an excellent working relationship with the Chairman and Members of the Board of Directors, Chief Executive Officer and staff members/leaders of the organization in verbal, written, and electronic correspondence
- Attend strategic operational meeting and give report to the Board of Directors.
- Oversee projects, appraise progress and engage with departmental heads to ensure continuous project lifecycle
- Maintain, as needed, both mailing & public relations lists of Board, staff & committees
- Create mailings, presentations, reports for Chair and other materials for the board members
- Mail, track, and follow up on the annual conflict of interest disclosure and create report for Board of Directors and Governance review
- Schedule appointments and maintain Chairman's travel calendar
- Receive, prepare, edit and track correspondence
- Make travel arrangements, and visa tracking for the Board Members
Concierge-level expectations for serving the EO Global Board:
- Global mindset: global awareness/sensitivity to culture; understanding different cultural norms and expectations; act as an "ambassador" for the Board of Directors
Job Requirements
- Bachelor's Degree or equivalent work experience
- 2 - 5 years of experience working with a Board of Directors and/or Top Management.
- Administrative & Secretarial support
- Great Microsoft Word, Microsoft Excel and Microsoft Power point skills
- Great communication skills
- Project management and supervision
Soft Skills:
- Excellent customer service skills that provide value
- Focused positive attitude
- Ability to multi-task and work in a multiracial environment
- Ability to deal with high-energy multifaceted board members
- Professional appearance and mannerisms
Technical Skills:
- Organizational skills, prioritization, time management and attention to detail
- Project and operational management
- Excellent multi-tasking and problem-solving skills
- Managing schedules and people with tact, diplomacy and poise
Method of Application
Interested and qualified candidates should send their CV to: hr@healthconnect247.com using the Job position as the subject of the email.
Similar Jobs
- Administrative / Personal Assistant Job at Zercom Systems Nigeria Limited
- Receptionist Job at Shodex Garden
- Head of Nursing Unit Job at Intersect Consortium
- Assistant Service Manager (Operations) Job at Intersect Consortium
- Assistant Service Manager (Admin & Customer Service) Job at Intersect Consortium
- Public Relations / Admin Officer Job at British Preparatory School
- Manager, Quality Assurance and Quality Control Job at Dangote Group
- Assistant General Manager (Vendor Reconciliation) Job at Dangote Group
- Assistant / Deputy General Manager (HSE) (DFL) Job at Dangote Group
- Operation Manager Job at Zap Africa