ADMINISTRATIVE OFFICER

Summary

The Administrative Officer is responsible for providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendar, making/confirming meeting arrangements and writing correspondence. The Administrative Officer should have excellent communication skills and an upbeat attitude Must be opened to not only being in office management, but also supporting our leadership team and senior staff with tasks. Must be resourceful, an independent thinker, self-sufficient and self-motivated.

To be successful as an administrative officer, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The Administrative officer must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others

Responsibilities

• Managing overall administrative activities for the office.
• Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff.
• Performing administrative work such as filing, sorting, and distributing mail;
• Prepare and edit correspondence, communications, presentations and other documents
• Update bookkeeping records on excel and accounting software
• Ensure all Company’s statutory obligation are UpToDate as at when do; for example, tax filings, NSITF, ITF, Pension and other obligations.
• Arrange and co-ordinate meetings and events.
• Maintaining confidentiality of sensitive and confidential information.
• Will be participating in a wide-range of company projects and events.
• Performing other work-related duties as assigned including supporting corporate compliance team as needed.
• Maintains working relationships and communicates with all departments.
• Verifies that accurate room status information is maintained and properly communicated.
• Receive and interact with incoming visitors
• Resolves visitor problems quickly, efficiently, and courteously.
• Works within the allocated budget for the front office.
• Monitor high balance guest and take appropriate action.
• Maintain required front office and stationary supplies.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements

• Strong organizational skills
• Excellent dress sense
• Excellent communication (oral and written) and attention to detail
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
• Bachelor's degree in Business Administration, Organizational Management, other related field.
• High School diploma, or equivalent
• Knowledge of standard office administrative practices and procedures
• Minimum of One (2) years' of experience in similar role
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Desire to be proactive and create a positive experience for others.
• Ability to work confidentially and discreetly

Summary

The Administrative Officer is responsible for providing a wide range of office management and support to the company including answering phone lines, scheduling/managing calendar, making/confirming meeting arrangements and writing correspondence. The Administrative Officer should have excellent communication skills and an upbeat attitude Must be opened to not only being in office management, but also supporting our leadership team and senior staff with tasks. Must be resourceful, an independent thinker, self-sufficient and self-motivated.

To be successful as an administrative officer, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly. The Administrative officer must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others

Responsibilities

• Managing overall administrative activities for the office.
• Remaining responsible for the day-to-day facilities operations including supervising the maintenance and alteration of office areas and equipment, purchasing office supplies, furniture, office equipment etc. for staff.
• Performing administrative work such as filing, sorting, and distributing mail;
• Prepare and edit correspondence, communications, presentations and other documents
• Update bookkeeping records on excel and accounting software
• Ensure all Company’s statutory obligation are UpToDate as at when do; for example, tax filings, NSITF, ITF, Pension and other obligations.
• Arrange and co-ordinate meetings and events.
• Maintaining confidentiality of sensitive and confidential information.
• Will be participating in a wide-range of company projects and events.
• Performing other work-related duties as assigned including supporting corporate compliance team as needed.
• Maintains working relationships and communicates with all departments.
• Verifies that accurate room status information is maintained and properly communicated.
• Receive and interact with incoming visitors
• Resolves visitor problems quickly, efficiently, and courteously.
• Works within the allocated budget for the front office.
• Monitor high balance guest and take appropriate action.
• Maintain required front office and stationary supplies.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.

Requirements

• Strong organizational skills
• Excellent dress sense
• Excellent communication (oral and written) and attention to detail
• Ability to work independently and as part of a team, self-motivation, adaptability, and a positive attitude
• Ability to learn new techniques, perform multiple tasks simultaneously, keep accurate records, follow instructions, and comply with company policies
• Bachelor's degree in Business Administration, Organizational Management, other related field.
• High School diploma, or equivalent
• Knowledge of standard office administrative practices and procedures
• Minimum of One (2) years' of experience in similar role
• Proficient in a variety of computer software applications including Microsoft Office Suite (Word, Excel, Outlook, and Access).
• Comfortable handling confidential information.
• Multi-tasking and time-management skills, with the ability to prioritize tasks.
• Desire to be proactive and create a positive experience for others.
• Ability to work confidentially and discreetly